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Official Notice and Conditions of Race
January 17-21, 2005
Key West, Florida USA
Key West 2005 is an international regatta that will provide both
individual and team competition. This event will be organized
and conducted by Premiere Racing, Inc., which will have the
authority to reject or rescind the entry of any boat before the
start of the first race.
An International
Jury will interpret the rules and conditions of the race and
decide any protests. The fleet will be divided into divisions
and classes at the discretion of the Race Committee.
Part 1 of this
Notice deals with general administrative information and Part 2
with the Rules and Conditions of Race Week.
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PART 1
PART 2
ENTRY APPLICATION |
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NOTICE
AND CONDITIONS OF RACE - PART 2
Please note: The Notice and Conditions of Race provided here are for
informational purposes only. You should ultimately rely on the
official printed version and any printed amendment. |
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Part 2 Rules and Conditions
1 RULES
1.1 The regatta will be governed by the rules as defined in The
Racing Rules of Sailing (RRS) 2005-2008, the 2004 IMS Rules and
Regulations, the 2004 IRC Rules, the PHRF Rules and Regulations as
adopted and amended by the Key West PHRF Consortium, and the 2005
Premiere Racing Special Equipment & Safety Regulations (to be posted
on the event web site on or about September 1, 2004).
1.2 The prescriptions of US SAILING will not apply except its
prescriptions to rules 68 (Damages), 76.1 and rule 76.3 (Exclusion
of Boats or Competitors), which are included in their entirety on
the race week web site as an appendix to the Sailing Instructions
and will be posted on the official notice board.
2 OTHER RULES & REQUIREMENTS
2.1 All boats shall carry an operating VHF radio.
2.2 All boats shall be sailed by at least 4 persons.
2.3 Crew weigh-ins are required for the Farr 40, IMS, J/105,
J/109, J/29, J/80, Melges 24, Mumm 30, Swan 45 classes and other One
Design classes whose rules specify crew weigh-ins.
2.4 Melges 24 and Corsair 28R skippers and crews shall wear
Personal Flotation Devices (PFDs) at all times while racing.
2.5 The Key West PHRF Rules and Regulations, which include PHRF
crew limits, are posted on the event web site
(www.Premiere-Racing.com).
Premiere Racing's Key West & Miami PHRF Consortium will assign PHRF
handicaps for this event. The PHRF Consortium will be comprised of
approximately 8 members from different PHRF regions across the
country. Any questions pertaining to PHRF issues should be referred
to Premiere Racing and not to the individual members of the
Consortium.
3 ADVERTISING
3.1 Those One Design classes that have chosen to race under
Category A will sail under Category A for this regatta. Those One
Design classes that have chosen to race under Category C and those
boats sailing under the handicap rules (PHRF, IRC & IMS), will sail
under Category C. Boats that intend to display advertising in
accordance with Category C must so indicate on their entry form.
Competitors are requested to respect the brand exclusivity of the
Official Sponsors of this event. Their participation enhances the
event for all competitors.
3.2 All boats shall display the event bow stickers on their
bow while racing.
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To
avoid late fees, enter by the December 10 deadline. The regatta is
limited to the first 350 entries.
DATES and DEADLINES
Entry Applications*
December 10, 2004
PHRF
Handicap Application*
December 10, 2004
International Team Nominations
December 17, 2004
FINAL Entry Applications
December 27, 2004
Truman Annex Navy Basin*
December 31, 2004
PHRF Appeals Filing
January 5, 2005
*Late fees apply
REGISTRATION on site
January 16, 2005
RACING
January 17 - 21, 2005
Note: This is a nine race series, with the potential for two races
on Friday.
Please make your airline departure plans with this in mind.
The RORC Rating Office
requests that any IRC rating applications arrive before
Christmas if possible
(preferably sooner!)
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4 ELIGIBILITY AND ENTRY
4.1 Race Week is open to the first 350 One Design, PHRF, IMS and
IRC monohull boats, 24-85 feet LOA between hull perpendiculars, and
Corsair 28R multihull one designs that submit a completed entry.
4.2 Key West 2005 is open to those boats whose Owner or Skipper
is a current member of their National Authority (US SAILING for U.S.
entries; to join call 1-800-877-2451 or
www.USSAILING.org).
4.3 The entry deadline is 1700, December 10, 2004. A completed
entry form, a signed waiver form and the entry fee must be received
by Premiere Racing by December 10, 2004 to avoid the late fee of
$200. No entries will be accepted after December 27, 2004 without an
additional surcharge. Entry acknowledgment will be sent to the first
350 valid entrants shortly after entry receipt.
4.4 The following one design classes are invited to participate:
1D35, Beneteau First 36.7, Beneteau First 40.7, C&C 99, Corsair 28R,
Farr 40, J/105, J/109, J/120, J/29, J/80, Melges 24, Mumm 30, Swan
45, T-10 and Transpac 52. Other One Design classes and groups of
boats wishing to race level will be provided a separate class start
or scored as a separate sub-class within their class at the
discretion of the Race Chairman based on the number of entries and
the event classes that are established.
4.5 IMS entrants must submit a copy of their most recent, valid
rating certificate (2004) with their completed entry form prior to
the December 10, 2004 deadline. It is the responsibility of each IMS
entrant to have a signed, valid 2005 IMS certificate with the
Measurement Inventory page on file with Premiere Racing no later
than 1700, January 16, 2005 (see paragraph 7.2). IMS entrants are
also required to submit a completed PHRF application so that rating
determination and PHRF class assignment can be made if there are
insufficient IMS entries to form a stand-alone class. In this event,
IMS entries may be scored as a separate subclass.
4.6 PHRF entries must have a PHRF handicap of 175 or less.
Entrants who competed in Key West 2004 and whose boats will be in
the identical configuration do not need to submit the full handicap
application again or the application fee. They must instead submit
the renewal application and all current PHRF handicap certificates.
All other PHRF entrants must submit a completed PHRF handicap
application, all current PHRF handicap certificates, and US$40
(check payable to Premiere Racing, Inc.) prior to the December 10,
2004 entry deadline. After that date a late fee of US$100 must
accompany the PHRF application. Current local certificate(s) are
required by all PHRF entries for measurement verification only.
Assigned handicaps may differ from local handicaps. Boats wishing to
race in a MORC class or subclass must submit their valid MORC
certificate along with their PHRF application. A Key West/Miami PHRF
certificate will be faxed or mailed to entrants after the PHRF
Consortium has assigned a handicap. PHRF entrants should not wait
for their Key West/Miami handicap certificate before submitting
their entry.
4.7 An IRC class will be offered if sufficient entries
are received and a satisfactory class can be established.
Competitors wishing to race under IRC must submit a copy of their
2004 valid endorsed IRC rating certificate with their completed
entry form prior to the December 10, 2004 deadline. IRC rating
applications for US flagged boats can be obtained from US SAILING
(401-683-0800 or
Offshore@ussailing). Boats from other nations should
consult their rating office or contact
www.rorcrating.com. IRC entrants are also required to
submit a completed PHRF application so that rating determination and
PHRF class assignment can be made if there are insufficient IRC
entries to form a stand-alone class. In this event, IRC entries may
be scored as a separate subclass.
4.8 International Team Competition
4.8.1 Key West 2005 will feature an International Team
Competition. The competition will be based upon cumulative scoring
of national/regional teams composed of three boats competing in
three separate classes. The three classes are projected to be the
Farr 40, Mumm 30 and Melges 24. Each country/region may enter as
many as three teams of boats. Teams may be nominated from
geographically recognized regions such as Europe or Southeast Asia
when there are not sufficient boats from a single country
represented to constitute a three-boat team. Team nominations should
be received in writing no later than December 17, 2004. Team
applications are available by calling Premiere Racing.
4.8.2 If a three boat team cannot be created from one country or
region, two of the three boats on each team may hail from or be
chartered by representatives from the country or region represented.
At least 30% of the crewmembers from those two boats should be
nationals or legal residents of that country or region.
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OFFICIAL ENTRY FORM
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5
FEES
5.1 The entry application shall be accompanied by an entry fee.
The entry fee, based on LOA, is delineated below. An administrative
fee of US$100 will be applied to any cancellations.
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LOA |
Fee |
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24'
25' - 29'
30' - 34'
35' - 39'
40' - 44'
45' - 49'
50' - 54'
55' + |
$625
$675
$750
$825
$925
$1,025
$1,125
$1,250 |
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A
boat's LOA is to be rounded to the lower whole number (i.e. 29.01' =
29' and 29.99' = 29') for the purpose of determining entry fees.
5.2 A Race Week Access Card will be required for each person
participating in any of the event's shoreside activities. The card
provides access to the race week reception tent and Industry Partner
exhibit area for six evenings. Shoreside activities will include
trophy presentations, seminars, beverages, raffle prizes, Sponsor
and Partner demonstrations, panel discussions, snacks & hors
d'oeuvres, race video, music and local Key West entertainment.
Access Cards, which are optional, will cost US$50 in advance and
US$55 on-site.
Access Cards? Shoreside
Entertainment Facts
6 PRELIMINARY SCHEDULE OF EVENTS
Saturday, January 15
1000-1800 One Design / IMS Crew Weigh-In
Bow Stickers & Numbers Available for Pre Registration Pick Up
Sunday, January 16
0800-1200 PHRF Rating Appeal Hearings
1000-1800 One Design / IMS Crew Weigh-In
1100-1700 Registration
1600-1700 All-Star Panel Discussion
1700-1730 Skippers' Meeting
1800-2000 Welcoming Reception
Monday-Friday, January 17-21
0830 Harbor Start
1000-1630 Racing
1630-1800 Shoreside Activities and Seminars
1800-2000 Prize Giving and Evening Party
7 MEASUREMENT, APPEALS AND CLASSES
7.1 The preliminary scratch sheet will be available on or about
January 3, 2005 on the event web site.
7.2 IMS: No changes to an IMS certificate will be accepted after
January 5, 2005 without prior approval from Premiere Racing. Any
changes to an IMS certificate after January 5 shall be accompanied
by an administrative fee of US$100.
7.3 PHRF
7.3.1 Best efforts will be made to have the preliminary PHRF
class breaks with the PHRF handicap for each entry posted on the
Race Week web site by January 3, 2005. Additionally, they will be
posted on-site at Race Headquarters no later than 1800 on Saturday,
January 15, 2005.
7.3.2 PHRF Class Breaks: In an effort to provide 'like racing'
under PHRF, boat displacement, sail area to displacement, and other
factors will be considered when determining class breaks.
7.3.3 Premiere Racing will appoint a Special PHRF Handicapping
Appeals Committee. Those owners who wish to appeal their handicap or
the handicap of a competitor must pay an administrative fee of
US$150 and submit their appeal in writing to Premiere Racing no
later than Wednesday, January 5, 2005. Checks should be payable to
Premiere Racing, Inc. This fee will be donated to the Key West
Sailing Club Youth Program. Appeals should be filed only if there is
new and relevant information that the Consortium was unaware of at
the time the handicap was assigned. Any questions pertaining to PHRF
handicaps should be referred to Premiere Racing and not to the
individual members of the PHRF Consortium.
7.3.4 No appeals will be accepted on-site except those dealing
with administrative or certificate errors. On-site appeals must be
submitted at Race Headquarters between 0800-0900 Sunday, January 16,
2005. Both appellant and owner/representative of the boat whose
rating is being appealed (if applicable) must be at Race
Headquarters during that time frame for the appeal hearing. The
appellant is responsible for notifying the owner of the boat whose
rating is being appealed (if applicable). Appeal forms are available
by calling Premiere Racing.
8 SAILING INSTRUCTIONS
The Sailing Instructions will be available on or about January
5, 2005 on the Race Week web site and at Race Headquarters beginning
on Saturday, January 15, 2005.
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9
RACING AREAS
It is anticipated that there will be four separate racing areas,
one for each Division. As entries and class splits are not known in
advance, it is not possible to assign definitive racing areas in
advance for all PHRF and One Design boats. The preliminary class
assignments listed below are based on past entries and are subject
to change. The most likely rendezvous locations for each Division
follow: |
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Division 1 - Swan 45, Farr 40, Mumm 30:
West of the Main Ship Channel and west of Division 2, approximately
3.8NM West/Southwest of buoy G"9"
Division 2 - Transpac 52, IMS, IRC, 1D35, Open Swan,
J/120, J/109, Larger PHRF classes:
West of the Main Ship Channel, approximately 1.5NM South/Southwest
of buoy G"9"
Division 3 - Melges 24, J/105, J/80:
East of the Main Ship Channel, approximately 2.2NM Southeast of buoy G"9"
Division 4 - J/29, Corsair 28R, C&C 99, T-10, Smaller PHRF
classes:
South of Stock Island, approximately 4.2NM East of buoy G"9"
10 SCORING
10.1 Nine races are scheduled of which three must be completed
to constitute a series. A maximum of three races may be held on any
race day.
10.2 The Low Point Scoring System of RRS Appendix A will apply
as follows. Except for the Swan 45, Farr 40, and Mumm 30 classes, a
boat's series score will be the sum of her race scores excluding her
worst score subject to rule 89.3(b) if at least seven races are
completed. For the Swan 45, Farr 40, and Mumm 30 classes, a boat's
series score will be the sum of her race scores without discard.
10.3 PHRF Classes will be scored using the handicaps provided by
the Key West & Miami PHRF Consortium with the actual course
distances used.
10.4 The IMS Classes will be scored using the computerized
Performance Curve Scoring System based on the velocity prediction
program for each boat. Actual course distance and configuration will
be used.
10.5 The IRC Classes will be scored using the IRC Time
Correction Factor using time on time scoring.
11 DECISIONS OF THE JURY
11.1 An International Jury will be constituted in accordance
with RRS 70.4, 90(b) and Appendix N.
11.2 All decisions of the International Jury will be final in
accordance with RRS 70.4.
12 ARBITRATION
For protests involving an alleged breach of the rules of Part 2
of the RRS, a short arbitration hearing will be held prior to a
protest hearing. This modifies Part 5 Section B of the RRS.
13 RESPONSIBILITY
13.1 The safety of a boat and its crew is the sole and
inescapable responsibility of the Skipper who must ensure that the
boat is fully sound, thoroughly seaworthy and manned by an
experienced and physically capable crew. Neither the establishment
of regulations or inspection of a boat in any way limits or reduces
the complete and unlimited responsibility of the Skipper.
13.2 It is the sole and inescapable responsibility of the
Skipper of each boat to decide whether or not to start or continue
in any race.
13.3 Premiere Racing and participating Sponsors and Industry
Partners of Key West 2005 do not accept responsibility for loss of
life or injury to participants or others, or for the loss or damage
to any vessel in any way or from any cause during or related to this
event.
14 PRIZES
Regatta class awards will be presented to first, second and
third place boats each day. Overall series awards based on the
cumulative scores for the event will be awarded to first, second and
third place boats in each class after the final race. A Boat of the
Day award will be presented for each day's top performer. The boat
owner traveling the furthest will be recognized with the Key West
Award. The first place team participating in the International Team
competition will be recognized with the International Team Trophy.
The PHRF Boat of the Week Trophy will be awarded to the week's top
PHRF performer. The Boat of the Week Trophy will be awarded to the
Overall Winner of Race Week. The Swan Performance Trophy will be
awarded to the top performing Swan entry.
15 AMENDMENTS TO THIS NOTICE
Premiere Racing reserves the right to amend this notice. Any
amendments of this notice made prior to December 5, 2004 will be
posted on the Race Week web site and mailed to those owners whose
entries have been accepted. Amendments will be posted on the
Official Notice Board and copies will be available at Race
Headquarters.
(end)
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We are
updating the PHRF and Safety Regulations and all event forms. Key
West 2004 documents and forms
are available
for reference
in the interim.
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Please
contact us if you have any questions, or news, or want
to be sure you're on our mailing list. |
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